Isaiah Butler

Project Overview

This project involved developing a web-based grade management and course registration system for UP Rural High School, aimed at enhancing the efficiency of course registration, grade entry, tracking, and reporting for students, teachers, and administrators.

The system replaced the manual, paper-based process, allowing students to register for courses and view their grades in real time. It streamlined the entire process while ensuring data integrity, security, and accessibility for all stakeholders.

My Role & Responsibilities

As the Project Manager, I was responsible for overseeing the entire project lifecycle, including:

  • Team Leadership: Led a team of 20+ members, consisting of four team leaders, each managing five members. The team included software engineers, UI/UX designers, and QA testers.
  • Agile Methodology: Utilized Scrum for sprint planning, retrospectives, and project workflows. I conducted daily stand-up meetings and weekly sprint reviews with the team and stakeholders.
  • Stakeholder Collaboration: Worked closely with school administrators, teachers, and students to gather requirements and ensure the system met their needs.
  • Tools and Technologies: The system was developed using PHP (Laravel) for the backend, MySQL for the database, Bootstrap for responsive design, and Git for version control.

Key Achievements

  • Successfully delivered the project on time and within budget, completing the system in just four months.
  • The system improved grade processing and course registration efficiency by 80%, reducing the time required for both processes.
  • Provided a secure platform for grade storage and course registration with real-time access, improving transparency and accessibility for students and teachers.

Challenges & Solutions

  • Challenge: Ensuring real-time grade updates and course registration without compromising data integrity.
    • Solution: Developed a robust MySQL database with automatic backups to ensure data security and consistency.
  • Challenge: Managing the expectations of multiple stakeholders, including administrators, teachers, and students.
    • Solution: Conducted frequent meetings with stakeholders, maintaining clear and aligned communication to meet their varying needs.

Conclusion

This project allowed me to refine my technical project management skills, balancing stakeholder expectations, team management, and the successful delivery of a complex software solution. The system continues to serve as a vital tool for the school’s academic operations, improving the efficiency of both course registration and grade management.